Data Deletion Policy

DATA DELETION POLICY

Effective Date: 28 June 2026

Stentorian Foundation respects the privacy rights of all applicants, interns, mentors, institutions, and users of the Stentorian Foundation Internship Management System (SFIMS). This Data Deletion Policy explains how users may request deletion of their personal information and how such requests are processed.

1. Purpose

This policy establishes the process for requesting deletion of personal information maintained by SFIMS while ensuring compliance with applicable legal, regulatory, academic, and operational requirements.

2. Information Eligible for Deletion

Subject to applicable laws and legitimate business requirements, users may request deletion of the following information:

• Personal profile information

• Contact information

• Uploaded documents (where legally permissible)

• Internship application records

• Communication history

• User account information

• Other personal information maintained within SFIMS

3. Information That May Be Retained

Certain information may be retained where required by law or for legitimate organizational purposes, including:

• Certificate issuance records

• Internship completion records

• Verification logs

• Audit trails

• Security logs

• Financial or payment records

• Information required under applicable laws or government regulations

• Records necessary to prevent fraud or misuse

Such retained information will only be preserved for the minimum period required.

4. How to Request Data Deletion

Users may submit a deletion request by contacting:

Email:

support@stentorianfoundation.org

The request should include:

• Full Name

• Registered Email Address

• Application ID or Registration Number (if available)

• Reason for the request (optional)

• Any additional details that may help identify the account

5. Identity Verification

Before processing any deletion request, SFIMS may verify the identity of the requester to prevent unauthorized deletion of personal information.

Additional verification documents may be requested where necessary.

6. Processing Timeline

Upon successful verification, deletion requests are generally processed within 15–30 working days.

The timeline may vary depending upon:

• Legal obligations

• Pending verification

• Ongoing internship activities

• Outstanding disputes

• Regulatory requirements

7. Effect of Data Deletion

Deletion of user data may result in:

• Permanent removal of account access.

• Loss of internship application history.

• Removal of uploaded documents.

• Inability to recover deleted information.

• Loss of future access to certain services.

Users are advised to download any important documents before requesting deletion.

8. Exceptions

SFIMS may refuse or partially fulfill deletion requests where:

• Retention is required by applicable law.

• Information is necessary for fraud prevention.

• Active disputes are pending.

• Academic verification is required.

• Certificates have already been issued.

• Government or regulatory authorities require record preservation.

9. Policy Updates

This Data Deletion Policy may be updated periodically to reflect operational, legal, or regulatory changes.

The latest version published on the official website shall prevail.

10. Contact Us

For any questions regarding data deletion requests, please contact:

Stentorian Foundation

Internship Management System (SFIMS)

Email:

support@stentorianfoundation.org

Website:

https://internship.stentorianfoundation.org